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Get Back Hours Per Week Discover how to improve your workflows and get more focus with this free, in-depth guide to productivity. What We Looked For When Looking for the Best Calendar App A calendar app on its own is a simple thing. You put items on it to show where you need to be, how long you’re going to be there, or what you’re going to do. Any calendar app must include those features to be useful in any way.
But a useful and effective calendar app requires those features to be well-designed, as well as include other functionality. Here’s what we looked at to arrive at our decision. • Ease of use: The number one priority of a calendar app must be the UI.
How intuitive is the app? How easy is it to add a new event?
A task or reminder? To add some notes or details to an event? How hard is it to invite people to an event?
These are some of the questions we asked when comparing the options. • Aesthetics: For many people, using a calendar application is a necessary evil. It’s a tool to manage how other people are using up your time. But if you’re going to have to spend time managing this part of your life, an attractive interface can make the chore more enjoyable. • Power: Once you have a smart UI in place, the next thing to consider with a calendar app is the feature set. What can the user do from this application? The best app will need to meet the needs of the novice (your grandma) as well as the power user (your CEO’s assistant).
And those features cannot detract from the usability of the app. No small order, there. • Price: With many categories of desktop applications, the price can often be irrelevant as the gap is narrow and most options are similar. However, because of Outlook’s inclusion in our comparison, price factored into our decision. • macOS integration: How well the application fits the environment is always key — especially for cross-platform tools. At the risk of sounding painfully obvious, a calendar app for macOS must work with iCloud.
And not just for the calendar functionality: Reminders are a key tool for Apple users and need to be accessible in our selection. • Third-party integrations: Because macOS users do not all use the same calendar service (iCloud, Google Calendar, Exchange, etc.), our desktop app must work with all the available options.
• iOS versions: Lastly, because most of us live in a multi-device environment, it is beneficial to have iOS versions of each app. The Calendar App Contenders • (Free): Included in macOS, Apple’s option covers all the basics. It sports an attractive interface, but suffers from several usability issues. • ($49.99): The BusyMac team has been in the app-making business for some time. And their flagship app, BusyCal, has long offered more features than its macOS counterpart. The focus here is functionality.
• ($49.99): This option started as a menubar app for macOS, often used in tandem with the other desktop calendar options. It originally launched in May, 2011 and has since made its way to iOS. However, Fantastical 2 for macOS sports a new interface and is now a full-fledged desktop app. • ($6.99/$9.99 per month, $139.99/$219.99): The old behemoth chugs along. Outlook was a key cog in the Microsoft dominance on the PC, but it’s always felt like an ugly duckling on macOS. We wanted to know if that was still the case. How to install mac os on new ssd for macbook pro mid 2009.
The Verdict: Fantastical 2 is the best calendar app for Mac The original Fantastical for macOS was the best option for quickly adding and reviewing calendar entries. Keeps all its advantages while adding the functionality of more robust calendar applications. Ease of Use There is a lot to like about a number of these calendar apps, but what makes Fantastical stand out is the first item on our list of criteria: it’s the easiest to work with. For a calendar app, ease-of-use needs to be considered in a few different ways. First, how easy is it to glance at your day, week, or month and quickly get a feel for how your time is going to be spent? Second, and perhaps more importantly, how easy is it to get items into your calendar?