Merge two or more cells to create a new, larger cell. When you merge two or more adjacent horizontal or vertical cells, the cells become one larger cell that is.

The tutorial demonstrates different techniques to quickly merge two cells in Excel and combine multiple cells without losing data in Excel 2016, 2013, 2010 and lower. In your Excel worksheets, you may often need to merge two or more cells into one large cell. For example, you may want to combine several cells for a better data presentation or structure. In other cases, there may be too much content to be displayed in one cell, and you decide to merge it with adjacent blank cells. Whatever the reason, combining cells in Excel is not as straightforward as it may seem. If at least two cells you are trying to join contain data, the standard Excel Merge Cells feature will only keep the upper-left cell value and discard values in other cells. But is there a way to merge cells in Excel without losing data?

Of course there is. And further on in this tutorial, you will find a few solutions that work in all versions of Excel 2016, Excel 2013, Excel 2010 and lower. • • • • • • Combine cells using Excel's Merge and Center feature The fastest and easiest way to combine two or more cells in Excel is to use the built-in Merge and Center option. The whole process takes only 2 quick steps: • Select the contiguous cells you want to combine. • On the Home tab > Alignment group, click the Merge & Center In this example, we have a list of fruits in cell A1 and we want to merge it with a couple of empty cells to the right (B2 and C2) to create a large cell that fits the entire list.

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Once you click Merge and Center, the selected cells will be combined into one cell and the text is centered like in the following screenshot: Other merging options in Excel To access a couple more merge options provided by Excel, click the little drop-down arrow next to the Merge & Center button and choose the option you want from the drop-down menu: Merge Across - combine the selected cells in each row individually: Merge Cells - join the selected cells into a single cell without centering the text. To change the text alignment after merging, simply select the merged cell and click the desired alignment in the Alignment group on the Home tab. Excel's merging features - limitations and specificities When using Excel's built-in features to combine cells, there are a few things to keep in mind: • Make sure that all the data you want to include in a merged cell is entered in the left-most cell of the selected range because only the content of the upper-left cell will survive after merging, data in all other cells will be deleted. If you are looking to combine two or more cells with data in them, check out. • If the Merge and Center button is greyed out, most likely the selected cells are in Edit mode. Press the Enter key to cancel the Edit mode, and then try to merge cells. • None of standard Excel merging options works for the cells inside an Excel table.

You have to convert a table to a usual range first (right click the table and select Table > Convert to Range from the context menu), and then combine the cells. • It's not possible to sort a range containing both merged and unmerged cells. How to merge cells in Excel without losing data As already mentioned, the standard Excel merge features keep the content of the top-left cell only.

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And although Microsoft has made quite a lot of improvements in the recent versions of Excel, the Merge Cells functionality seems to have slipped out of their attention and this critical limitation persists even in Excel 2013 and Excel 2016. Well, where there is no obvious way, there is a workaround:) Method 1. Combine cells within one column (Justify feature) This is a quick and easy method of merging cells keeping all their content. However, it requires that all the cells to be merged reside in one area in one column.

• Select all the cells you want to combine. • Make the column wide enough to fit the contents of all cells. • On the Home tab, in the Editing group, click Fill > This will move the contents of the selected cells to the top-most cell.

• Click Merge and Center or Merge Cells, depending on whether you want the merged text to be centered or not. If the combined values spread across two or more rows, make the column a bit wider and repeat the process.

This merging technique is easy to use, however it does have a number of limitations: • Using Justify you can only join cells in a single column. • It works for text only, numerical values or formulas cannot be merged in this way. • It does not work if there are any blank cells in between the cells to be merged. Merge multiple cells with data in any range (Merge Cells add-in) To be able to merge two or more cells in Excel without losing data and without extra 'tricks', we created a special tool -.